The Selkirk Flood Protection Scheme is being managed using a system based on the PRINCE2 project management methodology. PRINCE2 is a structured way of effectively managing projects and is used extensively in both the public and private sectors in UK and internationally.
The Project Board
Under PRINCE2 every project has a Project Board which is made up of representatives of the ‘customer’, the ‘user’ and the ‘supplier’. In addition, other individuals sit on the Project Board to fulfil a ‘Project Assurance’ role – these individuals assist in ensuring the project remains on track and provide guidance and expertise in their specific fields.
The Project Board is responsible for providing the Project Manager with the necessary direction to allow the project to proceed. The Project Board also assists the Project Manager in overcoming any significant issues which are encountered during the life of the project. The Project Manager is responsible for the day-to-day management of the project and for ensuring it is delivered as approved by the Council, to the required standards, meets all legislatory and regulatory requirements and is delivered on time and on budget.
In the case of the Selkirk FPS, the ‘customer’ is represented by a project manager from the Projects section of Scottish Borders Council. This manager fulfils the role of ‘Project Executive’. The Project Executive is the main decision maker on the Project Board and has ultimate responsibility for ensuring that the project is delivered on time, on budget and meets the needs of Scottish Borders Council and thereby the people of Selkirk. The Council has delegated authority to the Project Executive to allow him to make all necessary decisions, or if appropriate to instruct that issues are taken to a full Council Meeting for discussion.
The ‘user’ is represented by SBC’s Flood Risk Manager (the ‘Senior User’’), whose team will be responsible for the operation and maintenance of the Selkirk FPS once it is built. The Senior User has to be comfortable that decisions taken by the Project Board are in the best interest of Council in that he must ensure that the final product – the Scheme - is fit for purpose, will deliver the necessary flood protection and can be safely operated and maintained by the Council.
The ‘supplier’ role is now divided into two – design and construction:
From a design perspective the ‘supplier’ is represented by a Senior Engineer from CH2M Hill (formerly Halcrow Group Limited) – the Design Consultant for the Scheme. The ‘Senior Supplier’ brings technical expertise to the Project Board and ensures that his team delivers a product which will meet the needs of the Customer. In this case the product being delivered by the supplier is a finished detailed design for the Scheme. During construction of the Scheme the Senior Supplier will provide guidance in relation to any significant design issues which arise. The Design Manager, who is also a Senior Engineer from CH2M Hill also attends Board meetings.
From a construction perspective, the ‘supplier’ is represented by the Contracts Manager and the Project Manager from RJ McLeod. In this case, they are supplying the construction of the Scheme.
The ‘Project Assurance’ roles on the Project Board for the Selkirk FPS are filled by members of the Council’s Legal, Finance, Estates and Environmental teams.
The Selkirk FPS Project Board meets formally every 4 to 8 weeks. At each Board meeting the Project Manager provides a full update on progress since the previous meeting and raises any issues which require direction or discussion by the Board.